Stop Paying for Things You Didn’t Get

The Daily Nightmare: The “Rubber Stamp”

In logistics, the price you quoted is rarely the price you get billed.

Surprise Fees: “Wait time,” “gate fees,” “rewtigh fees” appear out of nowhere.
Duplicates: Carriers send the same bill twice with different ref numbers.
Rate Changes: Fuel surcharges change between the quote and the ship date.

Your Finance Team is overwhelmed. They receive 5,000 invoices a month. They spend thousands of hours staring at spreadsheets, trying to match lines. Eventually, they get tired. They set a rule: “If the variance is under $50, just pay it.”

That is the Rubber Stamp. And it is costing you 3-5% of your total freight spend.

flowchart TD
    Carrier["Carrier Invoice"] -->| $50 Variance | Finance["Finance Team"]
    Finance -->| Too busy to check | Approve["Rubber Stamp Approval"]
    Approve -->| Pay Invalid Fee | Leakage["$$$ Leaking"]
    Leakage -->| x 5000 Invoices | Loss["Huge Profit Loss"]
    
    style Leakage fill:#f9f,stroke:#333

The Solution: An Auditor That Never Sleeps

The Runink Finance Agent checks every single line of every single invoice. It doesn’t care if the variance is $1 or $1,000. It knows your contracts by heart, and it fights for every penny.

It turns your Accounts Payable from a “Cost Center” into a “Profit Center.”

How It Works: Line-Item Forensic Audit

1. It Reads The Bills

The agent digests the mess of paperwork you receive.

Ingests Documents: It reads PDF invoices, Excel statements, and EDI 210s.
Extracts Details: It pulls out every accessorial charge (Linehaul, Fuel, Liftgate, Detention).
Normalizes: It maps “FedEx Fuel” and “UPS Surcharge” to a single “Fuel” category for comparison.

2. It Finds The Errors

It catches the things humans miss. It compares the bill against your Negotiated Rate Card and the Proof of Delivery (BOL).

Logic: “Carrier charged $75 for ‘Driver Assist’. I checked the BOL, and the ‘Driver Assist’ box is NOT checked. Validated with GPS timestamp showing driver was onsite for 10 mins. This charge is invalid.”
Logic: “Fuel surcharge is 22%. Based on the DOE Index date of shipment, it should be 21.5%. Discrepancy found.”

flowchart LR
    Invoice["Invoice Line Item"] --> Audit{"Audit vs Contract"}
    Audit -->|Invalid Charge| ShortPay["Short-Pay & Dispute"]
    Audit -->|Correct| Approve["Approve Payment"]
    ShortPay -->|Email Carrier| Dispute["Dispute Filed"]
    Dispute -->|Carrier Accepts| Save["Savings Realized"]
    
    style ShortPay fill:#99ff99,stroke:#333
    style Save fill:#99ff99,stroke:#333

3. It Fixes The Payment

The agent resolves the difference automatically.

Short-Pays: It authorizes payment for the correct amount, not the billed amount.
Disputes: It sends an email to the carrier: “We are short-paying Invoice #999 by $75 due to invalid accessorial. Proof attached.”
Approves: If the variance is tiny (e.g., <$0.50), it auto-approves to keep relations smooth.

“Oh, I Haven’t Thought of That…”

“Is Short-Paying Safe?” “Will carriers hold my freight if I don’t pay the full amount?” No. Carriers are used to short-pays if they are accompanied by clear Remittance Advice (“Paid $100 instead of $175 because X”). The Agent provides that clarity instantly. It’s actually better for them than waiting 60 days for a disputed invoice to be fully paid.

“Does it integrate with my ERP?” Yes. It pushes the “Clean” payment file directly to NetSuite, QuickBooks, or SAP. You just hit “Send Money.”